Florida Medicaid EVV Requirements for Home Care Agencies
Overview of Florida Medicaid EVV
Florida Medicaid requires home care agencies to use an Electronic Visit Verification (EVV) system to document personal care and home health services. EVV is mandated by the 21st Century Cures Act to prevent fraud, ensure accurate billing, and improve care transparency.
EVV System Requirements
Agencies must use an EVV system that records:
- Type of service provided
- Date and time of service
- Location of service delivery
- Individual receiving services
- Caregiver providing the service
Florida Medicaid provides an EVV system through Tellus, but agencies may also use alternative state-approved EVV vendors.
Who Needs to Comply and what are the penalties?
Home care agencies providing Medicaid-funded services, including:
- Personal care aides
- Home health aides
- Skilled nursing providers
- Therapy service providers under Medicaid home care programs
Failure to comply with EVV regulations can result in:
- Claim denials or payment delays
- Increased audits and reviews
- Potential Medicaid disqualification for non-compliant agencies
Simplify EVV Compliance with INMYTEAM
Managing EVV compliance can be complex, but INMYTEAM offers an intuitive, all-in-one home healthcare software solution that streamlines documentation, improves caregiver efficiency, and ensures compliance with Florida Medicaid regulations.
Benefits of Using INMYTEAM for EVV:
- Seamless Integration: Works with Florida Medicaid-approved EVV aggregators, including Netsmart and HHAeXchange.
- Real-Time GPS Tracking: Ensures accurate visit verification for compliance.
- Automated Documentation: Reduces manual errors and administrative workload.
- Instant Reporting & Audit Readiness: Stay compliant and prepared for state audits. We provide a live EVV Percentage report to show you where you stand.
- User-Friendly Mobile App & Nurse Portal: Enables caregivers, nurses or therapists to clock in/out with ease, as well as complete any notes, care plans, or assessments all with digital signatures.
- Two Forms of EVV: We offer our mobile app as well as a customized Telephony line at no additional charge in case it is easier for the caregiver to call in from the patients phone, versus using the app.
How to Get Started with EVV
At INMYTEAM we help you get seamlessly integrated with the required state aggregators. We also provide full hands-on training to walk you and your staff through how to use the different types of EVV and review EVV compliance reports. With our tools and training, this will make sure your agency and staff remains above a 90% compliance rate.
Conclusion
Complying with Florida Medicaid’s EVV requirements is essential for home care agencies to ensure accurate service documentation and timely reimbursements. Stay updated with state regulations through the Florida Agency for Health Care Administration (AHCA) website or your chosen EVV vendor. Partner with INMYTEAM to streamline compliance and focus on delivering quality care.